• VENDORS INFORMATION
  
  
  Want to do Business with the City of Ft. Walton Beach?
  
  Please contact the Purchasing Division by:
  
  • Phone (850-833-9525 or 850-833-9523)
  • Fax (850-833-9643)
  • email:  This e-mail address is being protected from spambots. You need JavaScript enabled to view it.
• 
  
  Bid/Quote Practices
  
  The City adheres to the following quote/bid practices in the procurement of goods and services:
  
  Purchases Totaling:
  
  • Goods/Services $1,000 or less - Only one price quotes  required.
  • Purchases between $1,001 to $20,000 require three price quotes ($1,001 to $25,000 for vehicle/equipment repairs.)
  
  SEALED COMPETITIVE BIDS:
  
  • Purchases of $20,001 and above must be made via sealed competitive bids (ITBs)/requests for proposals (RFPs) -  No Faxes or emailing of quotes allowed  ($25,001.00 and above for vehicle and equipment repair).

 Terms of Payment

Normal terms of payment shall be “Net 30 Days” from receipt of goods.

Packing List and Shipping

FOB “Destination” unless prior written agreement.

An itemized list of contents must be placed in or on each package bearing the Purchase Order Number. No charges will be allowed for cartage or packaging unless prior written agreement exists. All expenses incurred by Seller’s failure to furnish necessary shipping documents shall be charged to the seller.

Invoicing

Itemized invoices, in duplicate, bearing the Purchase Order Number must be mailed on day of shipment. If the City is responsible for transportation costs, a bill of lading or express receipt must be attached to your invoice. Show our Purchase Order Number immediately following our name. Invoices subject to cash discount should be mailed on the day they are dated. If they are not, discount period will begin on the day bills are received by the City’s Accounts Payable Dept.

Delivery Information

All deliveries are to be made to Receiving Department located at 143 Hollywood Blvd. NW, Fort Walton Beach, Florida, 32548 unless otherwise directed. The Receiving Department is open from 7:30 a.m. to 3:30 p.m. Monday thru Friday. For additional information or to schedule a delivery, call 850-833-9525 OR 850-833-9523.

 Hurricane Season

During the Hurricane Season (June 1^st – Nov 30^th), the City may require additional services during disaster recovery.  To expedite in the recovery process, the City maintains a list of businesses that have pre-registered to provide services or products needed.  If a business would like to participate as a supplier during a disaster, click here to complete a short information form, indicating which services/products would be available.   Return the completed form to the Purchasing Dept via fax (850-833-9643);   or mail to Purchasing Dept, City of Fort Walton Beach, 107 Miracle Strip Pkwy SW, Fort Walton Beach, FL 32548.