City of Fort Walton Beach - revised

City Council Meeting Agenda - December 9, 2008 - 6:00 P.M.

City Council Chambers

107 Miracle Strip Parkway, SE

Fort Walton Beach, FL 32548

CALL TO ORDER

INVOCATION - Reverend Jonathan Sansom, Gulf Coast City Church

PLEDGE OF ALLEGIANCE - Youth from Gulf Coast City Church

RECOGNITION - STUDENT ACE AWARDS

Thomas C. Fitzgerald, Choctawhatchee High School

Adrian DeMoya, Fort Walton Beach High School

1. APPROVAL OF AGENDA

CONSENT AGENDA

2. Approval of the minutes of the Special Council Meeting of November 12, 2008, and the Regular Council Meeting of November 18, 2008. (City Clerk) (See Backup)

3. Pursuant to the City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4.01, Paragraph 4.01.025 and the Purchasing Policies and Procedures, request authorization to Award Bid 09-101, Purchase of one side loader refuse truck, to the low, responsive, responsible bidder meeting bid specifications, Peterbilt of Montgomery, LLC, Montgomery, AL for the bid amount of $199,834. This vehicle will replace City vehicle #2388, a 1997 Peterbilt side loader truck. If approved, sufficient funding is budgeted as outlined in the backup report. (Public Services Director) (See Backup)

4. Pursuant to the City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4.01, Paragraph 4.01.025 and the Purchasing Policies and Procedures, request authorization to Award Bid 09-103, Annual Pesticide Bid to the lowest responsive, responsible bidders, at the unit prices outlined in the bid tabulation. If approved, sufficient funding is budgeted as outlined in the backup report. (Golf Club Administrator) (See Backup)

5. Consideration of a request to approve waiving section 4.01.025 of the Purchasing Policies and Procedures and authorize staff to obtain informational quotes for the City's Medical Insurance, as outlined in the backup report. (Administrative Service Director) (See Backup)

6. Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4.01, Paragraph 4.01.025 and the Purchasing Policies and Procedures, request authorization to reject all bids from RFP 09-102 Burial Services for the City of Fort Walton Beach Cemeteries, and re-issue a request for proposal and authorize the City Manager to continue the current contract until a new contract is issued. (Finance Director) (See Backup)

7. Consideration of Resolution (08-54) of the City of Fort Walton Beach, Florida, accepting funding through the Federal Emergency Management Agency for equipment, personal protective equipment, and training; authorizing the Mayor to execute grant documents; authorizing the Fire Chief to oversee the project; authorizing a budget amendment; and setting an effective date. (Fire Chief) (See Backup)

8. Consideration of Resolution (08-56) of the City of Fort Walton Beach, Florida, accepting funding through the Florida Department of Environmental Protection for the Golf Club Water Reuse System; authorizing the City Manager to execute the grant assistance agreement; authorizing the Utility Services Department to oversee the project; authorizing a budget amendment; and setting an effective date. (Utility Services Director) (See Backup)

9. Consideration of Council approval of a settlement regarding City of Fort Walton Beach v. B&H Earth Moving Contractors, Inc. et al, in the amount of $52,500. (City Attorney) (See Backup)

10. Consideration of Resolution (08-57), of the City of Fort Walton Beach, Florida, amending the fiscal year October 1, 2008 through September 30, 2009 budget to make certain amendments to designated appropriations of City funds to pay litigation settlement fund; and providing an effective date. (Finance Director) (See Backup)

11. Consideration of Resolution (08-55) of the City of Fort Walton Beach, Florida, suspending the fuel surcharge for solid waste pickup effective January 1, 2009 until further review; and setting an effective date. (Finance Director) (See Backup)

12. Consideration of a request to authorize the Mayor to execute the quit claim deed to Donald and Lorraine Holbrook for Lot 29, Block A, Donlabrook Gardyns Subdivision. (City Attorney) (See Backup)

13. Pursuant to Florida Statute Title XVIII, Chapter 274.07, request authorization to record in the Council minutes, the removal of fixed assets from the City's accounting records. (Finance Director) (See Backup)

14. Consideration of adoption of the City of Fort Walton Beach, Florida, Strategic Plan 2008. (City Manager) (See Backup)

SPECIAL PRESENTATIONS

15.

 

WITHDRAWN

 

Presentation by City's Community Redevelopment Agency and Greater Fort Walton Beach Chamber of Commerce regarding downtown vagrancy issues. (Development Services Director) (See Backup)

16. Presentation by Public Information Officer on CGI Community Video Project. (Public Information Officer) Requested by Mayor Anderson (See Backup)

GENERAL PUBLIC

17. Comments from General Public on matters of City business not otherwise on the agenda.

BOARD/COMMITTEE REPORTS

18. Presentation from the City's Municipal Planning Board. (Development Services Director) (No Backup)

QUASI-JUDICIAL AGENDA

No items

PUBLIC HEARING AGENDA

First Reading

19. Consideration of Ordinance (1777) of the City of Fort Walton Beach, Florida; amending Section 13.203, Development Procedures and Accompanying Tables, Section 13.402, and Section 13.407, Planning 101, Ordinance 1756, to abolish Development Review Committee and establish procedures for review of expedited and minor developments; providing for conflicts and severability; and setting an effective date. (Public Services Director) (See Backup)

Municipal Planning Board Recommendation: Approval (5-0) (11/20/08)

20. Consideration of Ordinance (1786) of the City of Fort Walton Beach, Florida; providing authority; amending Section 3.20.01 of the Fire Code to adopt the 2007 edition of the Florida Fire Prevention Code; and setting an effective date. (Fire Chief) (See Backup)

21. Consideration of Ordinance (1787) of the City of Fort Walton Beach, Florida, relating to fire alarm systems; amending Section 8.02.11, rules for use; amending 8.02.12, false alarms, to raise fine amounts for false alarms and to authorize fines against fire alarm contractors, sprinkler contractors, employees of such contractors, or entities licensed to perform maintenance or testing of alarm systems; adding provision for appeals; and setting an effective date. (Fire Chief) (See Backup)

22. Consideration of Ordinance (1788) of the City of Fort Walton Beach, Florida, relating to the General Employees' Retirement Plan; amending Section 17-12.1 to permit investment in mutual funds; amending Section 17-12.1 to permit investment in capital stock of any one issuing company to not exceed, at cost, 65% of the assets of the fund; amending Section 17-12.1 to remove reference to the Federal Savings and Loan Insurance Corporation; providing a severability clause; repealing all ordinances in conflict herewith; and providing an effective date. (Finance Director) (See Backup)

REGULAR AGENDA

23. Future Agenda Items. (City Manager) (See Backup)

24. Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4.01, paragraph 4.01.025 and the Purchasing Policies and Procedures, request authorization to award Bid #09-104, Downtown Streetscape and Gateway Park Improvements, to the low, responsive, responsible bidder meeting bid specifications, ValleyCrest Landscape Development, Inc., of Santa Rosa Beach, FL, for the bid amount of $1,263,814.88. If approved, sufficient funding is available as outlined in the backup report. (Public Services Director) (See Backup)

Community Redevelopment Agency Recommendation: Approval (5-0) (12/3/08)

25. Consideration of a Memorandum of Agreement between the State and the City, making the City responsible for maintaining hardscape and landscape improvements within the Miracle Strip Parkway right-of-way downtown, in association with the proposed Downtown Streetscape Improvements project, as provided in the backup report. (Public Services Director) (See Backup)

26. Consideration of the Okaloosa County/City of Fort Walton Beach Affordable Housing Advisory Committee 2008 Incentive Review and Recommendation Report. (Development Services Director) (See Backup)

27. Consideration of appointment to the Historic Sites and Structures Advisory Board. (City Clerk) (See Backup)

28. Consideration of Council appointment to the Chamber of Commerce Advisory Board. (City Clerk) (See Backup)

29. Consideration of Council appointment to the Headstart Board. (City Clerk) (See Backup)

30. Consideration of Council appointment to the Northwest Florida Fair Board. (City Clerk) (See Backup)

31. Other City Business for discussion purposes.

32. Mayor/Council Announcements

33. City Manager Announcements

ADJOURN

Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (FS286.0105)

The City of Fort Walton Beach adheres to the American with Disabilities Act and will make reasonable modifications for access to this meeting upon request.  Please call City Clerk Helen Spencer at 850-833-9509 to make a request.  For Hearing Impaired dial the City Hall TDD #850-833-9925 or 1-800-955-8771 (TDD) or 1-800-955-8770 (Voice).  Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service.